Data Privacy Statement – Online Application Process
Issued by Wyss&Lila AG | Baarerstrasse 52, 6300 Zug, Switzerland | CHE-427.848.373

This document serves as a legal guideline and must be adapted to the specific corporate, regulatory, and operational requirements of Wyss&Lila AG. It does not constitute legal advice and may not account for all industry- or jurisdiction-specific obligations.
1. Scope and Purpose
This Data Privacy Statement outlines the principles and procedures governing the collection, processing, and storage of personal data submitted in the context of the online application process carried out by Wyss&Lila AG, Baarerstrasse 52, 6300 Zug, Switzerland, a company registered under CHE-427.848.373 (hereinafter “Wyss&Lila”).

The purpose of this document is to inform applicants, in accordance with the applicable provisions of the Swiss Federal Act on Data Protection (FADP) and the General Data Protection Regulation (EU) 2016/679 (GDPR), of the nature, scope, and legal basis of the processing of personal data submitted electronically for employment consideration.

2. Data Controller
The data controller as defined under Article 4(7) of the GDPR and Art. 5 lit. j FADP is:

Wyss&Lila AG
Baarerstrasse 52
CH-6300 Zug
Switzerland
Commercial Register No.: CHE-427.848.373
Email: team@wysslila.com

3. Categories of Personal Data Collected
The term “personal data” refers to any information relating to an identified or identifiable natural person. In the context of the application process, we may collect the following categories of data:
• Full name (first and last name)
• Email address and telephone number
• Optional data such as LinkedIn profile and source of application
• Documents submitted by the applicant, including curriculum vitae, cover letter, references, certificates, which may contain:
• Date of birth
• Address
• Educational background
• Employment history
• Other information relevant to the application

Wyss&Lila ensures that only authorized personnel directly involved in the recruitment process have access to the personal data provided.

4. Legal Basis and Purpose of Data Processing
The legal basis for processing your personal data is Article 6(1)(b) GDPR (processing necessary for the performance of a contract or in order to take steps prior to entering into a contract), and, where applicable, Article 6(1)(a) GDPR (consent).

The data is processed exclusively for the purpose of evaluating applications, carrying out the recruitment process, and initiating employment relationships. If an employment contract is concluded, the personal data submitted will be stored and processed as part of the employment relationship, in compliance with applicable data protection laws.

5. Data Retention and Deletion
Personal data submitted via the online application process will be retained for a period of 180 days after the conclusion of the application procedure, unless legal obligations require a longer retention period (e.g. for compliance, audit, or defense against legal claims).

Thereafter, the data will either be securely deleted or anonymized for statistical purposes. Anonymized data, which does not allow identification of individuals, may be retained for the purpose of aggregate reporting (e.g. applicant demographics, number of applications per time period, etc.).

With your explicit consent, Wyss&Lila may retain your data for an extended period in order to include you in its internal Talent Pool for consideration for future employment opportunities. You may withdraw your consent at any time with effect for the future, without stating reasons.

6. Disclosure to Third Parties
Personal data submitted through the online application platform is transmitted via TLS encryption and stored in a secure database operated by our service provider Personio GmbH, which provides cloud-based human resources and applicant management software (https://www.personio.com/legal-notice/).

Wyss&Lila AG has entered into a Data Processing Agreement with Personio GmbH in accordance with Article 28 GDPR to ensure that all data processing complies with the strictest security and confidentiality obligations.

7. Data Subject Rights
As a data subject under the GDPR and FADP, you are entitled to the following rights:
• Right of access (Art. 15 GDPR)
• Right to rectification of inaccurate data (Art. 16 GDPR)
• Right to erasure (“right to be forgotten”, Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object to processing based on legitimate interests (Art. 21 GDPR)
• Right to withdraw consent at any time (Art. 7(3) GDPR), without affecting the lawfulness of processing based on consent before its withdrawal

To exercise any of the above rights, or for any data protection-related inquiries, please contact our Data Protection Officer or reach out directly to the contact details provided under Section 2.

8. Amendments
Wyss&Lila AG reserves the right to amend or update this Data Privacy Statement at any time in order to ensure ongoing compliance with applicable legal and regulatory requirements or to reflect changes in the application process.

The version in effect at the time of your application shall apply.
Please also refer to our general corporate data privacy policy, available at: https://wysslila.com/privacy-policy/
Wyss&Lila AG
Baarerstrasse 52
6300 Zug, Switzerland
CHE-427.848.373

Finance Controller

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